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5 Project management tips and how IT consulting helps

by Steven Brown

Introduction

Many people decide to embark on entrepreneurship in order to have their own income-generating activities. Unfortunately, it is not uncommon to notice that these entrepreneurs had a hard time setting up sustainable activities. This is often due to poor project management. Project management is a set of actions and methodology whose objective is to carry out the progress of a project good project management cannot be improvised! It requires methods and organization to guarantee success.

Here you will get tips that will help you be a good project manager. Under this profile, you may classify all people who manage subjects, projects, and tasks as Product Owner, PMO, Business Analyst, MOA, or MOE. Too many projects fail despite the involvement and enthusiasm of the teams. The results observed are sometimes disappointing the teams involved are exhausted and demobilized.

How to carry out the success of the project and make it sustainable? This article sheds some light on the subject.

1. Goal planning

To make a project sustainable, the first task to accomplish is to define objectives. Not carrying out this task or neglecting it would constitute a bad foundation for your project. Indeed, without a clear and well-defined goal, it is very difficult to check the progress and management of the project.

In order to succeed in this step, you must clearly and succinctly express the objectives to be achieved during the implementation of the project. At this stage, the project manager or the person in charge of its execution must ensure that there is no misunderstanding regarding the tasks to be performed for all project stakeholders.

2. Organize your project into tasks

Defining tasks related to your project gives you the opportunity to better monitor the progress of the project and especially to check the feasibility of certain tasks. Concretely, how does this happen?

First, with your team or associates, make a to-do list. They will form the basis of the project. The goal is to list as many tasks as possible in order to avoid bad ones during the course of the project. Then, once the list is established, you must discuss it with your teams and retain the essential tasks, those that will have a real impact on the project. In addition, it is recommended to define these tasks according to their priority and to determine the resources to be allocated to the people who will be in charge of carrying them out.

3. Define the tasks to be accomplished

The purpose of setting up a task management policy is to prepare a process for carrying out the defined missions. It is a way to better manage the time and resources available. Since the tasks are clearly defined, they must be executed according to a schedule. It is therefore important to add a duration to each task. This approach allows you to have an overview of the project and to know its evolution over time. For good project management, this distribution of tasks must be structured using the software. If your project includes external tasks, you can transform them into simple tasks and apply a management and validation duration to them.

4. Decide the resources needed for the project

The primary resource of your project is yourself. You are responsible for organizing it and ensuring its successful completion, but, if you are alone, you could quickly become out of breath and scared by the amount of work to be done. For this, you should draw up a list of essential resources, and specifications. Your list should not only take into account human resources, but also financial and material resources. After identifying the elements you will need, you will define the constraints related to each of them. This approach will allow you to know to what extent you use a resource. Next, you will need to assign each of its resources to a specific task. Resource management is an imperative step in managing a project and achieving its objectives.

5. Use project management software

The Management software is developed to allow you to follow your projects and direct them in the right direction. The majority of these tools are free and freely available. By using them, you will be able to automate your tasks and increase your productivity. These tools will allow you to be more efficient in better managing your project and facilitating its management.

How IT consulting helps in your project 

In the above, you have got the tips for the right project management. And indeed SMEs, around 70% of which are not covered against financial losses, suffer even more from poor project management, which is one of the main causes of disputes in this area. Proper management of certain elements of a project can significantly reduce the likelihood of failure. Thus, to be a success, an IT consulting service must always include the following elements:

i. Definition of project objectives

The objectives must be defined jointly by the client and the project participants. They will be formulated in writing. This formulation can possibly adopt an approach according to the SMART type criteria (i.e. objectives: Specific, Measurable, Attractive, Realistic, and on Time).

ii. Requirements Management

It must be carried out jointly by the client and the consultant. The contractual specifications must resume, in the form of a summary, the customer’s requirements; the functional specifications must delimit the scope of activities of the consultant.

iii. Risk management

This analysis should cover various risks such as deadlines, budgets, quality, and personnel. There is no project where the risk is zero; however, assessing and classifying risks upstream increases the likelihood of managing them successfully.

iv. Project planning

Major events or finalized phases must be defined by stage. This allows for better control of secondary objectives and facilitates decision-making.

v. Estimation of time and costs required

Estimating time and cost is one of the most complex aspects of project management. Since these estimates are often too ambitious, it is essential to receive expert advice and provide safety margins.

vi. Project progress report

The report provides important information about the project, which is adapted according to the different recipients. The key elements of this report are the achievement of objectives, risk management, and stakeholder management.

Finally, if the project is modified along the way, all new elements must be specified in writing. A reliable IT consulting provider such as IT Gurus typically includes final client sign-off, final analysis, review of lessons learned, and delivery by the project team.https://businesspara.com/10-legitimate-ways-to-get-government-funding-for-your-small-business/

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