Home » The Benefits of Generating Checks in QuickBooks Online

The Benefits of Generating Checks in QuickBooks Online

by Junaid Awan

Are you tired of manually writing checks for your business expenses? Are you looking for an easier and more efficient way to manage your finances? Look no further than QuickBooks Online! Generating checks in QuickBooks Online can save you time, reduce errors, and provide a clear record of all transactions. In this blog post, we will explore the benefits of using QuickBooks Online to generate checks for your business. Get ready to streamline your financial processes and take control of your cash flow with these game-changing tips!

Introduction to QuickBooks Online

Print checks in QuickBooks is a quick and easy way to keep track of your finances. With this feature, you can create and print checks from within QuickBooks Online. This can be helpful if you need to keep track of payments made to vendors or customers. Checks can also be exported to PDF or Excel for easy tracking.

Benefits of Printing Checks in QuickBooks Online

There are many benefits to printing checks in QuickBooks Online. Perhaps the most obvious benefit is that it can save you time. If you are manually entering data into your accounting software, printing checks can help to automate the process and reduce the amount of time you spend on data entry.

In addition to saving time, print checks in QuickBooks Online can also help to improve accuracy. When data is entered manually, there is always a risk of human error. This can lead to inaccuracies in your financial reports and ultimately cause problems when it comes time to file your taxes. By printing checks directly from QuickBooks Online, you can be confident that the data being used is accurate and complete.

Another benefit of printing checks in QuickBooks Online is that it can help you save money. Printing your own checks can be much cheaper than ordering them from a third-party provider. In addition, QuickBooks Online offers a number of check-printing templates that can be customized to meet your specific needs. This means that you can print exactly what you need, when you need it, without overspending on unnecessary extras.

Printing checks in QuickBooks Online offers a number of advantages and benefits that can save you time, money, and hassle. If you are not currently using this feature, we encourage you to give it a try!

How to Print Checks in QuickBooks Online?

Assuming you’ve already set up your checking account in QuickBooks Online (QBO), printing checks is a fairly easy process. Here’s how to do it: 

1. From the left menu, select Banking.

2. Under the Your Account column, select the account from which you want to print checks.

3. Select Print Checks from the drop-down menu.

4. In the Print Checks window, select which checks you want to print by selecting the corresponding checkboxes. You can also void any checks that have not been used yet by selecting the Void Checkbox next to them.

5. Once you’ve selected all the desired checks, click on Print Selected Checks at the bottom of the window.

6. A message will appear asking if you’re sure you want to print the selected checks. Click Yes to confirm and proceed with printing.

Different Types of Checks You Can Print in QuickBooks Online

There are three main types of checks that you can print in QuickBooks Online: standard, voucher, and payroll. Each type of check has its own unique features and benefits that can make your life easier and help you save time and money.

Standard Checks: Standard checks are the most basic type of check that you can print in QuickBooks Online. They have all of the basic information that you need to fill out a check, such as the payee, amount, date, and signature line. Standard checks are great for general payments or when you need to make a quick payment without any special requirements.

Voucher Checks: Voucher checks are similar to standard checks, but they also include a stub on the left side of the check that contains additional information about the transaction. This is useful for keeping track of what the check was used for, especially if it was for a large purchase or payment. Voucher checks also have a perforated edge so that you can easily detach the stub and keep it for your records.

Payroll Checks: Payroll checks are specifically designed for paying employees their wages. They include all of the necessary information for processing payroll, such as employee name, Social Security number, hours worked, and hourly rate. Payroll checks also have a tear-off stub on the left side that contains important tax withholdings and other deductions.

Tips for Successfully Printing Checks in QuickBooks Online

One of the benefits of using QuickBooks Online is the ability to generate and print checks. If you’re new to using QuickBooks Online, here are some tips for successfully printing checks:

1. Make sure you have a printer connected to your computer. QuickBooks Online can print checks directly to your printer.

2. Before you print, preview your check by clicking the “Preview” button. This will allow you to see how your check will look before it’s printed.

3. When you’re ready to print, click the “Print” button. QuickBooks Online will send your check directly to your printer.

4. If you need to make any changes to your check, click the “Edit” button before you print. This will allow you to make changes to the payee, amount, or date before your check is printed.

Alternatives to Printing Checks in QuickBooks Online

There are many alternatives to printing checks in QuickBooks Online. One popular alternative is to use a check printing service. Check printing services can print your checks for you and often offer a variety of other features, such as online bill pay and automatic checkbook balancing.

Another alternative to printing checks in QuickBooks Online is to use a third-party check writing software. This type of software allows you to write and print checks from your computer without having to use QuickBooks Online. Often, these programs are less expensive than QuickBooks Online and can be used with any accounting software.

You can always manually write out your checks. This may take more time than using QuickBooks Online or a check writing software, but it is an option if you prefer not to use either of those methods.


QuickBooks Online offers a number of advantages when it comes to generating checks, such as increased accuracy and efficiency. By taking the time to learn how to generate checks in QuickBooks Online, you can save money on printing costs while also improving the accuracy of your accounting processes. The process is straightforward and will help you ensure that all payments are accurate and timely. Whether you’re paying suppliers or employees, generating checks in QuickBooks Online will streamline your accounting practices for greater efficiency and peace of mind.

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